5 Useful Tips on How to Record Audio for Business Transcription

You have setup your recording equipment and are all set to start recording a business meeting, panel discussion or interview. You plan on sending the audio recording for transcription to India. But if you’re audio recording has faint voices, over speaking or a loud background noise, then the quality of the business transcription can suffer.

If you want your business transcription to be error free, then you must aim at recording an audio file which has a single person speaking at a time, no disturbing background noise and with all the participating speakers evenly heard.  Use the following five useful tips to record audio for transcription.

1. Eliminate background noise:  Select a soundproof and enclosed room to record your meeting or panel discussion.  Either remove or switch of ticking clocks, buzzing tube lights, noisy fans/air conditioners or creaking chairs and tables.  If you are having your meeting in a cafe, make sure that you are not sitting next to an open window or a music speaker.  Even unnoticeable factors like high ceilings or hardwood floors can create a noise in the background.  Microphones can very easily pick up background noise, so it is better to minimize background noise wherever possible.

2. Brief your participants on the upcoming recording:  Inform your team about the upcoming audio recording and gently remind that even small noises like shuffling papers, chitchatting or coughing/sneezing can affect the quality of the audio recording. Ask each team member to speak one at a time in a clear and slow voice.

3. Position the microphone in the right place: Prior to the recording, check if you have placed the microphone in an equal distance from the people who are going to speak.  If placed in this manner, the microphone can evenly pick up the voice of everyone. Once placed, avoid moving the microphone, as it can result in a deafening sound and even drown out your words. Another tip is to opt for an external microphone over a built-in microphone as it can give you better sound quality.

4. Do a trial run:  It’s wise to conduct a trial run before the actual audio recording. Get ready for the trial by positioning the microphone, checking the sound levels and testing the recording device.  Then ask your team to talk a few sentences.  You can then check the quality of the audio recording.  Conducting a trial can give you a better picture of the speech level and audio quality. It can also inform you of any loud background noise that you can remove before the actual audio recording.

5. Present details of your recording:  Before you send the audio recording for transcription, make sure that you also include the details of the audio recording, such as, the agenda/questions used, the key words spoken during the meetings and the correct spelling of the names of your team members.

At your next digital audio recording session, do follow these five tips and you can be guaranteed of an audio recording that has good sound quality.

Have you recorded a business meeting or interview and got it transcribed before? If yes, how did it go? Is there any other tip on how to record audio for transcription that you would like to add to the list? Let us know by leaving a comment in the box below. We, at Outsource2india love to hear from you!

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