Accuracy in data entry can be improved by identifying the source of inaccuracies, adhering to robust standards and using the latest software. Improve the accuracy of your data entry with these seven tips.
Key business leaders usually take their decisions based on data. If there are inaccuracies in your data, it could result in poor or uninformed decisions, leading to unplanned costs or additional errors. This is why data entry has to accurate, with little or no errors. With huge volumes of data having to be entered on a daily basis, how can you ensure that your data is error-free?
Here are seven tips to help you ensure that your data entry process is accurate from the start to the finish:
- Identify the source causing the inaccuracies
Data inaccuracy can result from the movement of data from one database to another, incorrect values or time-bound changes. To stop further errors from occurring, you should identify the source (internal or external) causing the inaccuracy and try to plug the gap. Finding the cause of data inaccuracy is the first step towards fixing it.
- Use the latest software
Utilizing Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR) can reduce the inaccuracy in data to vast extent. Such software tools can automatically read and extract some types of data. Lesser typing will leave you with fewer mistakes and will give your team more time to analyze the entered data.
- Double-check the data with reviews
Reviewing can go a long way in minimizing errors in data entry. Develop an efficient system where the data is meticulously reviewed and double-checked. You could also hire a team of Quality Assurance professionals who will check the data, identify errors and remove them.
- Avoid overloading your team
Make sure that your team is not under pressure to achieve unrealistic data entry targets. Overloading your data entry team can make them tired. This will in turn increase the chances of errors. If there is more work it is better to hire more resources and delegate the work equally among your team members.
- Try out automated error reports
Automated error reports are great to use when you are entering the same kind of data. For instance, a social security number has nine digits. If you enter fewer digits, the software will generate an automated error report and alert your team by pointing out the error in the social security number.
- Provide training to your employees
Make sure that your team of data entry professionals understands the importance of the data that they are entering. They should understand how data entry can affect your business. Training your team on the importance of data entry can make them more responsible when it comes to entering data.
- Adhere to robust data entry accuracy standards
Try to adopt robust data entry standards such as, geo-coding, matching, data monitoring, data profiling and linking to name a few. Confirming to these standards can help you improve the overall quality of the data entered.
We hope these tips can help you reduce the inaccuracies in data entry. Would you like to find out how outsourcing data entry can benefit your organization? Outsourcing can help you save on time, effort and cost and give you the freedom to focus on your core business, without having to worry about data entry. Find out more about data entry services.
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