Here are 9 nine reasons to go paperless with your documents
Do you want to go paperless? If yes, you have to first convince your stakeholders and help them understand why your company should go paperless. Let us explore nine advantages of digitizing your data.
Increase in productivity
Did you know that it takes a little above 12 minutes for an employee to find a paper document that they are looking for? With digitization of data, this searching time can be reduced to a few seconds or even less. Not only will your employees be able to find the information they want, they will also be able to quickly access, share or exchange within seconds. This time saving and easy access will boost the productivity of your business.
The cost of printing can be expensive, as it involves several costs like equipment, maintenance and storage. With digitization, this cost can be reduced to a minimal level. This will help you focus on your core business and in increasing the investments on other value-add verticals. You will experience in a surge in ROI, as you can save thousands of dollars annually on labor, shipping and printing costs.
Quick and easy access to documents
Documents that have been converted can be quickly accessed through the system or cloud, by using the Internet on an anywhere, anytime basis. When documents get digitized, you can easily find documents that have been scanned. Taxonomy can be further used to define your search results, save time and effort. OCR techniques along proper indexing can help to search and index documents with ease.
Increase in security
When documents are scanned, they can be easily tracked. If required, you can give access to only a few users to access documents. You can enhance the security of your documents and maintain the confidentiality by setting up permission groups. This is possible only with document digitization.
Preservation of information
Information or data that is stored in a paper format is degradable. It will also degrade further, each and every time it is handled manually. With data digitizing, your important information can be saved and preserved for future use.
Earthquakes, fire, flood and other destructive phenomenon can cause disaster for your paper documents. This can seriously affect your business. Using document imaging offers you a safe repository for your data, which can be shared on your cloud or your local document management system. With a disaster recovery system in place, you can recover documents with a simple click.
Save and reduce space
Real estate space is costly. When you eliminate papers storage, it will give you better space efficiency and reduction in rent. You could even open up a new office with the extra storage space.
With digitization of your papers and document management, you can benefit from efficient workflows, reduced costs and satisfied customers. All of these benefits can make your business more competitive.
Document imaging is environment friendly. Going paperless removes the need to create backup copies and unwanted printing. All this will increase the eco-friendly quotient of your business enterprise.
Document imaging is the first step towards digitization. When you implement document imaging with the help of an experienced service provider like Outsource2india, your business can experience all the benefits of digitization. Find out how your business can take the first step towards digital transformation. Get to know more about our document digitizing services.
Did you like reading this post? Do you have more questions about document digitizing? Let us know what you think by leaving a comment in the box below. We, at Outsource2india love to get in touch with you and respond to your queries about outsourcing.
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