Top 4 Benefits of Invoice Processing

Do you know why invoice processing should be outsourced? Read on to find out how invoice processing services can impact your business operations.

Invoice processing is an important aspect of accounts payable and refers to the total amount that has to be paid for the goods/services procured. Timely and accurate payments to every single vendor is a must. Even a very small deviation can have a huge impact on your business credibility and authenticity. It can also hamper the perception that customers have about your company. This is why invoice processing should be carried out in a systematic manner.

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Why Outsource Invoice Processing?

Managing invoice processing in-house can prove to be expensive, difficult and burdensome. Read more to find out how beneficial outsourcing invoice processing can be.

Is in-house invoice processing becoming a burden? Are you unable to reduce costs, obtain access to better data or improve purchase controls? Outsourcing is the answer to these problems. Right from storing and imaging your company’s invoice documents to handling the pre-purchase authorization and vendor payment, an outsourcing service provider can efficiently manage your invoice processing.

Outsourcing invoice processing to India can enable your company to leverage not one, but several value-generating benefits.  From lower costs, to better accessibility and lack of errors, here are the many reasons why invoice processing is best outsourced. Continue reading

6 Invoice Tweaks to Get Paid Faster

Here are a few simple adjustments and additions that you can make to your invoices, which will speed up the payment from your clients and ensure that you get paid.

For most businesses, getting paid on time is important, as payment delays can lead to serious disruptions in the cash flow. If you are searching for a way to speed up your payments, remember that the most effective solution is often also the simplest one.

Did you know that the invoice which you send to your customer is the most important form of communication in getting paid on time? By making small tweaks, additions and adjustments to your invoices, you can ensure faster payments from your customers and also make sure that you always get paid for your services.

1. Add “Please” and “Thank You”

When it comes to your invoices, good etiquette can maximize the probability of getting paid. By simply adding a “Thank You” or “Please” to your invoice, you can increase the likelihood of getting paid by 5%. Making this change to your invoices could result in adding thousands of dollars to your account.

2. Customize the invoice

Make it a point to ask all your customers what they actually require on their invoices. Though this will take time, it can save you time and money, as you will not have to re-invoice a client because of incorrect/missing information. For example, you could ask if the customer requires a general description or a detailed breakdown of the services.

3. Use “days” instead of “net”

Did you know that using the term “days” over the term “net” can actually help you get paid on time? Though terms like net 60 or net 30, make sense to you, customers may not always understand what they mean. Make it simple for your customers by including a phrase like “payment due within 35 days”. This will help your client to immediately identify the time frame. Avoid terms like “due upon receipt” which may confuse the customer about when the invoice should be paid.

4. Charge an interest fee

If you haven’t been charging an interest fee, then it is time you did. Including a late fee, will urge your customers to pay their invoices on time. Also include the fee percentage and when it is applicable. Continue reading